Real Estate Agencies / Franchise Offices Maintenance Schedules
- Eaco
- Apr 10
- 3 min read
A complete guide to maintaining hygiene, equipment performance, and client trust year-round
In real estate, presentation is everything, not just in listings, but in your own office. Whether you're hosting walk-in clients, closing deals, or onboarding agents, your space needs to look and function like a well-run business.
A well-maintained office builds trust, supports your team, and protects your brand reputation.
Whether you're managing a single boutique agency or multiple franchise locations, the solution is the same: a smart, repeatable maintenance schedule, backed by a system like Eaco that makes it effortless to track and scale.
Why Office Maintenance Matters for Real Estate Brands
First impressions close deals – Your office is a physical extension of your listings. It should feel just as clean, modern, and put together.
Supports high-performing teams – A tidy, organized space boosts morale and productivity.
Keeps tech and tools functional – From printers to smart boards, your tech needs regular care to stay reliable.
Reduces downtime and surprise repairs – Preventive maintenance catches issues before they affect business.
Creates consistency across locations – Especially important for franchises managing multiple branches.
Real Estate Office Maintenance Schedule
Daily Tasks
Your foundational routine — the basics that keep your space clean, welcoming, and ready for walk-ins.
Clean and sanitize all desks, shared tables, and meeting room surfaces
Vacuum or sweep all floors, especially entryways and waiting areas
Wipe down reception counters, keyboards, and phones
Take out trash and recycling from workstations and kitchen
Clean glass entry doors and windows
Restock the coffee station and clean the kitchen counters
Sanitize restrooms and refill soap, towels, and toilet paper
Water any indoor plants
Wipe down office signage and branding walls
Weekly Tasks
Slightly deeper tasks that refresh the workspace and support comfort and functionality.
Dust light fixtures, picture frames, furniture tops, and blinds
Clean and organize storage areas and supply closets
Sanitize shared electronics: tablets, printers, TVs, iPads
Wipe down kitchen appliances (microwave, fridge, coffee machine)
Wash reusable dishes, mugs, and office cutlery
Clean interior glass walls and meeting room dividers
Check bathrooms for plumbing issues (slow drains, loose fixtures)
Refill stationery and printed materials in the reception area
Monthly Tasks
Keeps the overall office healthy, safe, and high-functioning.
Test smoke alarms and emergency lights
Replace any burnt-out lightbulbs
Check HVAC filters and clean vents
Clean fridge interiors and discard expired items
Review office supplies and reorder essentials
Service printers, scanners, and multifunction devices
Review safety kits and first aid stations for expired items
Wipe down baseboards, skirting, and low-traffic areas
Quarterly Tasks
These deeper checks help maintain the professional quality of your space and prepare for future growth.
Professional carpet and upholstery cleaning
Schedule pest control inspection or routine treatment
Inspect power outlets, cords, and surge protectors
Evaluate furniture for wear and tear repair or replace if needed
Service HVAC systems and update logs
Test and recalibrate keyless entry or alarm systems
Refresh wall paint, signage, or branded collateral if faded
Annual Tasks
Your full reset. These tasks protect your business, keep your space compliant, and prepare for audits or expansion.
Full office deep clean, including ceilings, ductwork, and behind furniture
Full fire safety and electrical system inspection
Review office lease conditions and facility standards
Test backup power systems and surge protection
Service water dispensers, heating units, and A/C systems professionally
Replace furniture, carpets, or equipment that has exceeded useful life
Conduct a workspace layout audit — optimise for collaboration and flow
Update your office maintenance SOPs and staff responsibilities
How Eaco Simplifies Franchise & Office Maintenance
When you're managing a real estate agency, especially across multiple locations, staying consistent is half the battle.
That’s where Eaco becomes your operations sidekick.
Here’s how it helps:
Automate all recurring tasks, from daily cleans to annual inspections
Assign tasks to local staff or external vendors, with deadlines and instructions
Track completion in real time, and flag overdue items automatically
Capture photo-based proof of completion helpful for audits or franchise reviews
Centralize compliance reports, SOPs, and maintenance history in one dashboard
Scale easily across offices, no matter how fast your brand grows
Want to stop chasing maintenance checklists and start managing with confidence?
Book a quick demo and see Eaco in action.
Final Thoughts
Real estate is all about trust, presentation, and consistency, and your office should reflect that. With a clear maintenance schedule and a tool like Eaco behind it, you don’t just keep things clean, you keep your brand sharp.
Ready to simplify maintenance and stay ahead of issues?
Visit www.eaco.me to learn more or book a quick demo to see it in action.