System Update: Invoices, Invoice Management & Contractor Invoices even easier, faster & more powerful!

What does the latest update to Eaco's invoicing system include?

The new features in Eaco's invoicing system are:

• Invoice Importer - AI Invoice Importer

• Multi-Line Description

• Currency Setting

• Simplified GST Rates

• New "Contact Person" field (particularly useful when the accounts person isn't the same contact person for the work order)

• Automatic Email Communications

• Form Action History to log all actions taken for each invoice (i.e. who did what and when)

Plus a Bonus New Feature

Type dropdown on line item editor will now get a bit wider if it needs to.

The Type dropdown on the line item editor will now automatically adjust its width to fit longer text when necessary. Previously, if a dropdown option had a long name, part of it might have been cut off or hard to read. With this improvement, the dropdown expands dynamically to display the full text of the selected or available options, making it easier for users to see and select the right item without any truncation or guesswork. It’s a small tweak that adds up to a smoother, more user-friendly experience when managing line items.

Who loves Eaco's Invoice Management System the most?

This feature is very popular with companies in industries such as Facility Management, Property Management and Insurance Claims Management that manage a diverse range of trades and services for their end clients.

What makes Eaco's Invoice Management System Unique?

Eaco enables you to streamline the invoice creation by effectively crowdsourcing the data capture and invoice inputs to your staff and even contractors/franchisees. In the real world, this means that:

• Rate Cards can be created for you and your contractors/franchisees and they can be automatically applied on invoices through Eaco's unique Trigger system.

• Work Logs / Time Sheets can capture time and that time be automatically applied to invoices.

• Customer details captured within a Work Order can be applied to an invoice.

• Etc.

Some of our clients say that their favourite features of Eaco's invoicing system relates to capturing invoice data from contractors. Namely:

• Contractors can create invoices in their Eaco Portal and their invoice data is automatically added into your system (no double handling or double data-entry);

• Contractor invoices can be automatically created in their Eaco Portal by them based upon their Agreed Rate cards;

Eaco also enables you to automatically capture Contractor Invoice data from contractors that do not wish to enter their invoice data directly into the system. Instead, they can simply:

• Upload their invoice into Eaco and Eaco's AI can capture their invoice data and directly upload it into your eaco database; And/Or,

• Email their invoices to Eaco's email parser which can be configured to capture their invoice data and upload it into your system.

This saves a huge amount of admin time. If you're like me, you can typically manually enter 10 invoices into your accounting system per hour, Eaco completely automates that, saving days of work per month in admin.

Eaco's invoicing comes with its own Accounting Workflows and Accounting System integrations. This means that:

• Invoice workflow stages can be followed (submitted, approved, paid, etc); And,

• You can export the invoices into your accounting system via Eaco's integrations (xero, myob, etc) or .csv files.

But wait there is more!

Eaco also has Upsell Invoices which enables you to take an invoice from one of your contractors and automatically apply your upsell/onsell rules to that invoice to create an invoice from you to send to your client. For example, this enables you to:

• Automatically create an invoice that adds a % (say 20%) to your contractors invoice and sends an invoice to your client;

• Automatically create an invoice that adds a set fee (say $200) to your contractors invoice and sends an invoice to your client;

• Set other onsell/upsell rules that you would like.

Summary

Eaco takes invoicing to another level. Sure, you can create and send invoices, but the real magic is how it automates and crowdsources all the data that goes into them. Staff, contractors, and even franchisees can contribute directly through rate cards, work logs, and AI invoice capture, wiping out double data entry and hours of admin.

Eaco automatically imports, matches, and pushes invoices straight into your accounting workflows (Xero, MYOB, CSVs) and even lets you upsell contractor invoices to clients with your own margins or fees baked in.

The latest update? Smarter AI invoice importing, multi-line descriptions, custom currencies, simplified GST, contact-person tagging, automated comms, and detailed action logs.

Bottom line, Eaco’s invoicing saves time, makes you money, and keeps your team humming.

Want to learn more? You can see Eaco's invoice management system in action here: https://www.eaco.me/invoicingsoftware

Try it free and see how effortless invoicing can be. Request a Free Trial here: https://www.eaco.me/requestademo